In the age of the internet, many employees are using their work email inboxes at work, as well as their private ones, at a real loss to their employers. According to a survey conducted by Clearswift, a UK-based software developer, one hour of work per day is lost to this.
In many cases, the time they spend on personal matters (correspondence, newspapers, games) results in a measurable loss to the company where they work. And although there are no regulations in the labor code for monitoring e-mail and employee on the Internet. The employer has an obligation to respect the dignity and other property of the employee, including correspondence. However, can these practices be remedied?
In such a situation, the best solution is to allow employees to use private mailboxes and designate company mailboxes only for business use.
In the case of such a division, the employer is fully entitled to view the company mailbox, however, beforehand officially notify all employees about the purpose of the mailboxes exclusively for business correspondence and possible control.
In special cases, when the employer considers such protection insufficient to protect the company’s secrets and may completely block access of employees to their private boxes. This solution allows the employer to avoid the dilemmas of protecting company secrecy and at the same time not violating the secrecy of his employees’ private correspondence.
Private mail harmful?
Most employees spend about an hour on private email correspondence at work, according to a survey conducted by Clearswift, a UK-based software developer. Over 5,533 people from Great Britain, Germany, France, Scandinavia, USA and Australia took part in the survey. According to a survey conducted on praca.INTERIA.PL, up to 20% of an employee’s working time is spent on private mail.
Australians are most serious about their work, over 76 percent of them declare that they never send emails with jokes and pranks to their colleagues and friends. Only 55.88 percent of Scandinavians behave similarly.
Scandinavians also do not respect the confidentiality of company information. 32.31 percent of respondents admitted that they send confidential corporate data by email. The British are more prudent on this issue with only 13.31 percent using email to send proprietary data. In Australia, 29.18 percent of respondents do so.
For private correspondence spends 1 hour of working time 30 percent of Australians, 40 percent. Germans and Britons and 60 percent of U.S. residents. Only 1 in 10 employees has never used company e-mail for personal purposes. The least time for private e-mail correspondence is spent by IT department employees in Germany (12.5 days per year), the most time is spent by Americans whose work is not related to IT (21 days per year). In the UK, IT department employees spend 17 days a year chatting with friends, while their “non-technical” colleagues spend only 13 days.